Step-by-step guides
Getting started
Sign in, set your password, find your way around.
- Anyone2 min
Sign in for the first time
Open the link in your welcome email to choose a password — or use the temporary password your school gave you, and change it at first sign-in.
- Anyone2 min
Reset a forgotten password
Request a reset link from the sign-in page — valid for one hour.
- Anyone3 min
Turn on two-factor sign-in
Add a 6-digit code from your phone to your password, so a stolen password alone can't get in.
Set up your school
Branding, academic structure, subjects, staff, and roles.
- Admin3 min
Brand your school
Replace the generic logo and colours so parents and staff see your school.
- Admin5 min
Set up your academic structure
Create the academic year, then the grades and sections your school offers.
- Admin3 min
Add subjects and map them to grades
List every subject, then tick which grades offer each — and assign default teachers.
- Admin3 min
Add your staff
Add teachers and staff one by one or via CSV, and issue their logins.
- Admin4 min
Set up departments
Group staff and subjects into departments — Science, Mathematics, Languages — each with a head. Works for schools, PU and degree colleges.
- Admin10 min
Move your data from another system
Bring staff, students with their parents, and previous fee dues across from your old software's exports.
- Admin4 min
Set roles and permissions
Use the five built-in roles, or create a custom role with exactly the access you want.
Students & admissions
Admit, import, promote students, and link parents.
- Admin4 min
Admit a student from an enquiry
Follow every enquiry from the first call to the day the child joins, then admit them in one step.
- Admin2 min
Give a parent portal access
Create a parent login so families can see attendance, marks, fees, and circulars.
- Admin3 min
Add or import students
Enter one student, bulk-import a CSV, or collect them via your public admission form.
- Admin3 min
Promote students to the next year
Move a whole class up a grade at year-end in one action.
- Admin3 min
Publish yearly results (PASS / FAIL)
Roll up each student's final-exam total into a PASS or FAIL for the year.
Attendance, exams & report cards
Roll-call, marks, timetable, assignments, and quizzes.
- Teacher2 min
Record daily attendance
Mark a class present or absent for the day — parents of absent students are alerted by SMS.
- Teacher10 min
Enter marks and publish report cards
Create an exam, enter marks, generate report cards, and publish them to parents.
- Admin5 min
Term report cards, rank and letterhead
Give each term its own report card, print your letterhead and the principal's signature, and choose whether class rank appears.
- Admin8 min
Build a class timetable
Lay out each class's weekly periods, and cover absent teachers with substitutions.
- Teacher4 min
Set assignments and lesson plans
Give homework, track who submitted, and plan your syllabus by date.
- Teacher5 min
Run an online quiz
Build a quiz from the question bank and let students attempt it on their portal.
- Teacher6 min
Generate question papers
Author or AI-generate questions in Assessment Studio, build a blueprint, then generate a print-ready paper with a marking scheme.
- Admin2 min
Review attendance corrections
Approve or reject class teachers' requests to amend a past day's attendance.
Fees & finance
Fee structures, invoices, online payments, payroll, reports.
- Accountant5 min
Set up fees and record a payment
Create a fee structure, assign it to a class, and record a payment with a printable receipt.
- Accountant5 min
Fee heads, concessions and late fines
Say what each fee is for, add late fines that grow by themselves, and give concessions at the counter.
- Accountant2 min
Send a pay link
Parents pay from a link in the fee reminder — no sign-in needed.
- Accountant6 min
Export fees to Tally
Send receipts, refunds and voids to Tally as vouchers, so your accountant never retypes them.
- Accountant4 min
Raise an ad-hoc invoice
Bill anything outside regular fees — uniforms, books, transport — and record payment.
- Admin4 min
Accept online payments
Connect your school's own Razorpay keys so parents can pay fees online.
- Accountant5 min
Run payroll
Set salary structures, generate monthly payslips, and print or share them.
- Admin3 min
Track inventory
Manage uniforms, stationery, and kit — stock, issues, and reorder alerts.
- Accountant2 min
View finance reports
See fee collection, outstanding dues, and defaulters — and export them.
Communication
Circulars, notifications, and alerts to parents.
- Admin2 min
Send a circular to parents
Broadcast an announcement to everyone, or to a specific audience or class.
- Admin2 min
Notifications and alerts
Understand the automatic alerts Campustics sends to parents and students.
- Admin15 min
Send WhatsApp from your school's own number
Absence alerts, receipts, reminders and notices go out under your school's name instead of the Campustics number.
Operations
Transport, library, hostel, medical, visitors, leave, gallery.
- Admin5 min
Staff attendance and biometric devices
Mark staff attendance in one click a day, or let a biometric device do it — and payroll deducts loss of pay by itself.
- Admin5 min
Manage transport
Set up vehicles and routes, assign students, and offer live bus tracking.
- Admin3 min
Run the library
Keep a book catalog, issue and return books, and chase overdue copies.
- Admin4 min
Manage hostel and medical records
Run hostel rooms and beds, and keep each student's health profile.
- Teacher2 min
Log behaviour
Record positive shoutouts and incidents that feed the conduct grade.
- Admin2 min
Register visitors
Log campus visitors and print them a gate pass.
- Anyone3 min
Apply for and approve leave
Staff apply for leave, see balances, and managers approve from a queue.
- Admin3 min
Plan the calendar and share photos
Add holidays and events, and share tagged event photos with parents.
Portals
Give parents, teachers, and students their own login.
Insights
Analytics dashboards and downloadable reports.
Administration
Manage users, roles, and the audit log.
These guides update automatically as the app improves — bookmark this page and it stays current.