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Accountant

Fee heads, concessions and late fines

Say what each fee is for, add late fines that grow by themselves, and give concessions at the counter.
5 min
  1. 1

    Add fee heads

    Go to Fees → Fee structures → Fee heads. Add the usual heads fills in nine common ones (Tuition, Transport, Exam…). Pick a head on each fee structure, and Reports → Finance shows collections per head.

    Fee heads
  2. 2

    Set a late fine

    On a fee structure, choose no fine, a fixed fine once, or a fine for each day late — with grace days and an optional cap. It is added every morning to fees still owed after the due date and grace days, and stops once the fee is paid.

    Lowering fines families already owe — a smaller amount, more grace days, switching it off — waives them for everyone at once, so it needs the fee-concession permission.

  3. 3

    Give a concession

    On Finance → Collect fee, pick the student. Under a fee, give a concession — Sibling, Staff ward, RTE, Scholarship, Merit, Financial help or Other — as a % of the fee or a ₹ amount, with a reason. The balance drops at once.

    Collect fee
  4. 4

    Waive or withdraw

    Waive late fine, with a reason, removes what is left of a fine and stops it growing. Withdraw puts a concession back; the record of it stays.

    Concessions and waivers need the FEES_CONCESSION permission — collecting fees alone doesn't let someone lower what a family owes. Every change is in the audit log.